Science Gallery Bengaluru Privacy Policy
Version No: Ver 01
Effective Date: 01 September 2026
Last Updated: Not Applicable
Questions and queries may be submitted to: privacy@bengaluru.sciencegallery.com
1. INTRODUCTION
Science Gallery Bengaluru (“SGB”, “we”, “us” or “our”) is committed to respecting and protecting the privacy and personal data of individuals who engage with us.
SGB is a not-for-profit public institution that works at the intersection of science, art, research, technology and culture. Our activities include exhibitions, public programmes, workshops, talks, learning and mentorship initiatives, student engagement programmes, open calls, research-based activities, digital learning resources, collaborations and other forms of public engagement.
This Privacy Policy explains how SGB collects, uses, stores, shares and otherwise processes personal data in connection with our activities, services, programmes, websites and other interactions.
This Policy is intended to be read in accordance with applicable laws in India, including the Digital Personal Data Protection Act, 2023 (“DPDP Act”), the rules made thereunder, the Information Technology Act, 2000 and other applicable laws relating to privacy, data protection, information security and record retention.
For the purposes of applicable data protection law, SGB may act as a Data Fiduciary in relation to the digital personal data processed by us.
2. WHO DOES THIS PRIVACY POLICY APPLY TO?
This Privacy Policy may apply to personal data relating to:
Visitors to Science Gallery Bengaluru;
Participants in exhibitions, workshops, talks, festivals and public programmes;
Students, teachers, schools, colleges and educational institutions participating in SGB activities;
Young adults participating in mentorship, learning, internship, Experimentor or similar programmes;
Artists, researchers, scholars, curators and other collaborators;
Individuals responding to SGB's open calls or submitting proposals, ideas, projects or creative work;
Applicants for employment, internships, consultancies or other opportunities;
Employees, interns, consultants and other personnel, where applicable;
Vendors, service providers and representatives of organisations working with SGB;
Donors, supporters and individuals engaging with SGB's fundraising or supporter initiatives;
Website users and individuals communicating with us through email, forms or other digital platforms;
Guests, invitees and attendees at events hosted or organised by SGB; and
Other individuals who otherwise interact with SGB.
3. PERSONAL DATA WE MAY COLLECT
Depending on the nature of your interaction with SGB, we may collect the following categories of personal data.
3.1 Identity and Contact Information
This may include:
Name;
Email address;
Telephone number;
Postal or professional address;
Organisation or institution;
Job title or role; and
Other contact information voluntarily provided to us.
3.2 Information Relating to Participation in SGB Activities
Where you register for or participate in an SGB activity, we may collect information such as:
Programme or event registration details;
Institution or organisation details;
Age or age category, where relevant;
Educational information, where relevant to a programme;
Attendance and participation information;
Feedback and responses provided by you;
Accessibility or support requirements voluntarily provided by you, where necessary to facilitate participation; and
Information relating to your engagement with SGB programmes.
3.3 Student and Educational Programme Information
For student learning sessions, school or college visits and educational programmes, SGB may collect information necessary to organise and safely deliver the activity, including:
Name and contact details of teachers, coordinators or authorised representatives;
Name of the educational institution;
Number and age group of participating students;
Booking and scheduling information; and
Other information reasonably necessary to organise the programme.
Where personal data relating to children is processed, SGB will take appropriate steps to comply with applicable legal requirements.
3.4 Artist, Researcher and Open Call Information
Individuals applying to or collaborating on exhibitions, research projects, open calls or other creative and academic initiatives may provide information including:
Name and contact details;
Biography, curriculum vitae or professional profile;
Educational and professional background;
Portfolio or samples of work;
Project proposals and submissions;
Bank, tax or payment-related information where required for contractual or payment purposes; and
Other information relevant to evaluating or administering the collaboration.
3.5 Employment and Opportunity Applications
Where individuals apply for employment, internships, fellowships, consultancies or similar opportunities, we may collect information relevant to the application and selection process, including:
Contact details;
Curriculum vitae and educational qualifications;
Professional experience;
References, where provided or appropriately obtained;
Application materials and interview information; and
Other information reasonably necessary for recruitment or engagement.
3.6 Vendor and Service Provider Information
Where individuals or organisations provide goods or services to SGB, we may collect information such as:
Name and contact details of authorised representatives;
Organisation and business details;
Tax and statutory information;
Bank and payment details;
Contractual documentation; and
Other information required for procurement, compliance, payments and administration.
3.7 Website and Digital Information
When you visit our website or interact with our digital platforms, we may collect information such as:
IP address;
Device and browser information;
Operating system;
Pages visited and interactions with our website;
Date and time of access;
Referring websites or links; and
Other technical and usage information generated through your interaction with our digital services.
Such information may be collected directly or through cookies and similar technologies, where applicable.
3.8 Communications
If you contact SGB through email, forms, telephone or other communication channels, we may retain information relating to that communication in order to respond to you and maintain appropriate records.
3.9 Photographs, Audio and Video
SGB may photograph, film or record exhibitions, programmes, workshops, talks and public events for purposes such as:
Documentation;
Archival records;
Reporting to funders and stakeholders;
Publicity and communications;
Publications;
Social media;
Research and institutional records; and
Promotion of SGB's activities.
Where specific consent is required by law or where recording is not reasonably apparent from the nature of an activity, SGB will provide appropriate notice and/or obtain consent as applicable.
4. HOW WE COLLECT PERSONAL DATA
We may collect personal data:
Directly from you when you register, apply, submit a form or communicate with us;
Through educational institutions, organisations or authorised representatives organising participation in SGB programmes;
Through applications, open calls, proposals or submissions made to SGB;
Through contracts and professional engagements;
Through our website and digital platforms;
Through event registrations and attendance systems;
From publicly available professional sources, where appropriate and permitted by law;
From service providers assisting us in administering our activities; or
From other sources where permitted under applicable law.
5. PURPOSES FOR WHICH WE PROCESS PERSONAL DATA
SGB may process personal data for purposes including:
5.1 Providing Our Programmes and Services
Registering individuals for programmes, workshops and events;
Organising student and educational visits;
Managing exhibitions and public engagement activities;
Facilitating participation in mentorship, learning and capacity-building programmes;
Managing open calls and submissions; and
Communicating practical information relating to participation.
5.2 Collaborations and Creative Activities
Reviewing proposals and applications;
Working with artists, researchers, scholars and collaborators;
Developing exhibitions and programmes;
Administering contracts and professional engagements; and
Documenting and reporting on collaborative activities.
5.3 Administration and Operations
Maintaining organisational and programme records;
Managing vendors and service providers;
Processing payments;
Meeting accounting and audit requirements;
Managing contracts; and
Ensuring effective administration of SGB.
5.4 Communications
Subject to applicable law and your preferences, we may contact you regarding:
Programmes and events for which you have registered;
Changes or updates affecting an activity;
Responses to enquiries;
Opportunities relevant to your engagement with SGB; and
Other communications necessary to provide our services.
5.5 Marketing and Outreach
Where appropriate and in accordance with applicable law, SGB may send information about:
Upcoming exhibitions;
Public programmes;
Workshops and events;
Open calls and opportunities;
Learning initiatives; and
Other activities of SGB.
You may withdraw consent or opt out of promotional communications in the manner provided in such communications or by contacting us.
5.6 Research, Evaluation and Improvement
SGB may use information to:
Understand participation and audience engagement;
Evaluate the impact of our programmes;
Improve exhibitions and public activities;
Develop future programmes and learning initiatives; and
Prepare aggregated or anonymised reports and insights.
Where reasonably possible, SGB will use anonymised or aggregated information for research and reporting purposes.
5.7 Legal and Regulatory Compliance
We may process or retain personal data where necessary to:
Comply with applicable laws;
Meet accounting, taxation and audit obligations;
Respond to lawful requests from government authorities or courts;
Protect the rights, property and safety of SGB and others; and
Establish, exercise or defend legal claims.
6. CONSENT AND OTHER PERMITTED GROUNDS FOR PROCESSING
SGB will process personal data in accordance with the grounds permitted under applicable law.
Where consent is required, SGB will seek consent through an appropriate notice or consent mechanism. Consent may be withdrawn in accordance with applicable law.
Certain processing may also be undertaken where permitted or required by applicable law, including for purposes such as compliance with legal obligations, responding to lawful requests or other legitimate uses recognised under applicable law.
Withdrawal of consent will not affect the lawfulness of processing undertaken before such withdrawal and may affect SGB's ability to provide certain services or enable participation in certain activities.
7. CHILDREN'S PERSONAL DATA
SGB recognises that some of its educational and public programmes may involve individuals below the age threshold specified under applicable law.
Where SGB processes personal data relating to children, it will take reasonable steps to comply with applicable legal requirements, including obtaining verifiable consent from a parent or lawful guardian where required.
Schools, colleges and other institutions organising group visits may also be required to ensure that they have the necessary authority and permissions to provide information to SGB and facilitate student participation.
SGB does not knowingly engage in activities prohibited by applicable law involving the tracking, behavioural monitoring or targeted advertising directed at children.
8. HOW WE SHARE PERSONAL DATA
SGB may share personal data only where reasonably necessary and in accordance with applicable law.
This may include sharing information with:
8.1 Service Providers
Service providers who assist us with activities such as:
Website hosting and maintenance;
Information technology;
Registration and communication systems;
Event management;
Professional services;
Accounting and audit;
Security; and
Other operational services.
Such service providers may process personal data only for authorised purposes and subject to appropriate contractual or other safeguards.
8.2 Partners and Collaborators
SGB may collaborate with academic institutions, research organisations, artists, curators, funders and other partners. Personal data may be shared where necessary for the relevant programme or collaboration and in accordance with applicable law.
8.3 Science Gallery Network and International Collaborations
As part of its participation in the broader Science Gallery ecosystem and international collaborations, SGB may engage with organisations and partners outside India.
Any sharing or transfer of personal data outside India will be undertaken in accordance with applicable Indian law and any restrictions or conditions notified by the Government of India.
8.4 Government and Regulatory Authorities
We may disclose information where required to comply with applicable law, court orders, regulatory requirements or lawful requests from competent authorities.
8.5 Professional Advisers
We may share relevant information with auditors, lawyers, accountants and other professional advisers where necessary for legitimate organisational, compliance or legal purposes.
SGB does not sell personal data to third parties.
9. COOKIES AND SIMILAR TECHNOLOGIES
Our website may use cookies and similar technologies to enable website functionality, understand website usage and improve user experience.
Cookies may collect information such as browser type, device information, pages visited and interactions with our website.
Where required by applicable law, SGB will provide appropriate information and obtain consent in relation to cookies or similar technologies.
You may also manage cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website.
A separate Cookie Policy may be published by SGB where appropriate.
10. PHOTOGRAPHY, FILMING AND EVENT RECORDING
SGB regularly organises public exhibitions, events, workshops and programmes. Photography and audiovisual recording may take place during these activities. Such recordings may be used for legitimate institutional purposes including documentation, archives, communications, reporting and promotion.
Where practical, SGB may display notices informing participants and visitors that photography or recording is taking place.
For activities involving identifiable individuals in circumstances where specific consent is required, SGB will seek appropriate consent.
Individuals with concerns regarding the use of a particular photograph or recording may contact SGB using the details provided below. SGB will consider such requests in accordance with applicable law and the circumstances in which the recording was created.
11. DATA SECURITY
SGB takes reasonable technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, loss or destruction.
Our safeguards may include, where appropriate:
Access controls;
Password and authentication measures;
Restricted access to personal data;
Secure storage and transmission practices;
Encryption or other technical safeguards where appropriate;
Periodic review of systems and practices;
Vendor and service-provider controls; and
Staff awareness and confidentiality obligations.
While SGB takes reasonable steps to protect personal data, no method of electronic transmission or storage can be guaranteed to be completely secure.
12. PERSONAL DATA BREACHES
In the event of a personal data breach, SGB will take appropriate steps to assess, contain and address the incident.
Where notification is required under applicable law, SGB will notify the relevant authorities and affected individuals in accordance with applicable legal requirements.
13. RETENTION OF PERSONAL DATA
SGB will retain personal data only for as long as reasonably necessary for:
The purpose for which it was collected;
Providing programmes or services;
Maintaining appropriate institutional records;
Meeting legal, accounting, taxation and audit requirements;
Managing contracts and professional relationships; or
Establishing, exercising or defending legal claims.
Retention periods may vary depending on the nature of the information and the applicable legal or operational requirements.
When personal data is no longer required, SGB will take reasonable steps to delete, erase or anonymise it in accordance with applicable law and its internal record-retention practices.
14. YOUR RIGHTS
Subject to applicable law, you may have rights in relation to your personal data, including the right to:
14.1 Access Information
Request information regarding personal data processed by SGB and the purposes for which it is processed, as provided under applicable law.
14.2 Correction and Updating
Request correction, completion or updating of inaccurate or incomplete personal data.
14.3 Erasure
Request erasure of personal data where such erasure is permitted under applicable law and subject to SGB's legal and legitimate record-retention obligations.
14.4 Withdrawal of Consent
Where processing is based on consent, withdraw your consent in accordance with applicable law.
14.5 Grievance Redressal
Raise concerns or complaints regarding SGB's processing of your personal data.
Requests relating to personal data may be submitted using the contact details provided below.
15. GRIEVANCE REDRESSAL AND CONTACT
If you have any questions, concerns or requests regarding this Privacy Policy or SGB's processing of your personal data, you may contact:
Grievance Officer / Data Protection Contact
Science Gallery Bengaluru
10–11, Bellary Road
Sanjaynagar, Bengaluru – 560024
Karnataka, India
Email: privacy@bengaluru.sciencegallery.com
SGB will address grievances and requests in accordance with applicable law.
Where you are not satisfied with the resolution of a grievance, you may have the right to seek further redress through the mechanisms available under applicable law, including the Data Protection Board of India, where applicable.
16. THIRD-PARTY WEBSITES AND SERVICES
SGB's website or communications may contain links to websites, platforms or services operated by third parties.
SGB is not responsible for the privacy practices, content or security of such third-party services. We encourage users to review the privacy policies of third-party websites before providing personal data.
17. CHANGES TO THIS PRIVACY POLICY
SGB may update this Privacy Policy from time to time to reflect:
Changes in applicable law;
Changes in our programmes or operations;
Developments in technology; or
Improvements to our privacy and data protection practices.
The updated version will be published on the SGB website with the revised effective or last-updated date.
Where a change is material, SGB may provide additional notice where appropriate or required by law.
18. CONTACTING SCIENCE GALLERY BENGALURU
For general enquiries relating to Science Gallery Bengaluru, please contact us through the contact details published on our official website.
For privacy-related matters, including requests relating to personal data, please contact the Grievance Officer or designated privacy contact using the details provided in this Privacy Policy.
Science Gallery Bengaluru is committed to processing personal data responsibly and transparently, while enabling meaningful participation in our exhibitions, learning programmes, research, public engagement and other activities at the intersection of science, art and culture.