Exhibition Associate

The Exhibition Associate supports the development and delivery of exhibitions across formats—gallery-based, travelling, and programme-led. This role works at the intersection of Programmes and Production, translating programme ideas into spatial experiences, and ensuring exhibitions are delivered with clarity, quality, and coherence across contexts

Key Responsibilities


1. Exhibition Development and Coordination

  • Liaise with partner institutions to develop, adapt, and contextualise internal and travelling exhibitions

  • Coordinate requirements for exhibit display, technical integration, and on-site execution

  • Support the research, shortlisting, and longlisting of exhibits, artists, and projects

  • Coordinate inputs from curatorial and advisory teams

2. Cross-Team Coordination and Delivery

  • Work closely with internal teams (Programmes, Production, Design, Operations) to align content, design, and execution

  • Liaise with external advisors, curators, artists, researchers, and partner institutions

  • Manage communication, follow-ups, and workflows to ensure timelines and deliverables are met

3. Bridging Programmes and Production

  • Translate exhibition research and curatorial intent into inputs for exhibition design and scenography

  • Work with the Production team to ensure feasibility, quality, and execution standards

  • Support the activation of exhibits through public programmes, workshops, and engagements

4. Travelling Exhibitions (Inbound and Outbound)

Outbound:

  • Develop proposals, concept notes, and partner pitches for travelling exhibitions

  • Build and manage budgets, aligning scope with logistical and financial feasibility

  • Identify and liaise with partner institutions, festivals, and venues.

Inbound:

  • Liaise with partner organisations to onboard and deliver incoming exhibitions

  • Coordinate spatial, design, and technical requirements with internal teams

  • Adapt exhibitions to site-specific contexts and audiences

5. Programme-led Exhibition Formats

  • Work with the Production team to develop pop-ups, showcases, and modular exhibition formats

  • Translate programme content (talks, workshops, research) into spatial or exhibit-based formats

  • Support prototyping and iteration of lightweight, mobile, and rapid-deployment exhibition formats

6. Planning, Budgeting and Systems

  • Build and maintain exhibition trackers across development, production, and touring phases

  • Support budgeting, vendor coordination, and production workflows

  • Develop and maintain internal systems, templates, and documentation for exhibitions and travelling formats

Person Specification

Essential

  • 2–4 years of experience in exhibitions, programmes, production, or related fields (arts, culture, museums, festivals, or public programming)

  • Demonstrated experience working on exhibitions, events, or multi-stakeholder projects

  • Strong project management and coordination skills, with the ability to manage multiple timelines simultaneously

  • Ability to translate curatorial or research-driven ideas into spatial and production-ready formats

  • Basic understanding of exhibition design and spatial thinking, with the ability to work effectively with design teams

  •  Experience coordinating across teams (Programmes, Production, Design, Operations) and external stakeholders

  • Working knowledge of budgeting, vendor coordination, and production processes

  • Excellent communication skills (written and verbal), with strong attention to detail

  • High level of organisation, with the ability to track complex workflows and follow through on deadlines

  • Ability to work in fast-paced, evolving environments with a proactive, problem-solving approach

Desirable

  • Experience working on travelling exhibitions or touring formats

  • Experience developing proposals, pitch documents, or exhibition concepts

  • Familiarity with exhibition design tools, scenography, or spatial practices (e.g., layout planning, basic drawing, or visualisation)

  • Experience working with artists, researchers, or interdisciplinary teams

  • Exposure to programme-led formats such as workshops, talks, or public engagement initiatives

  • Experience in developing pop-ups, showcases, or modular/temporary exhibition formats

  • Interest in art–science practices or interdisciplinary cultural work

  • Familiarity with Kannada is a bonus

  • Familiarity with project management tools, CMS platforms, or internal tracking systems

Job Title Exhibition Associate

Nature of Employment Full-time, Probation - 6 months

Reporting to Senior Programmes Manager

Location Science Gallery Bengaluru, Bellary Road (next to IVRI)

Work Hours Wednesday to Sunday; we are a small team of an institution in the establishment phase and therefore looking for people who are able to work flexibly. Late-nights, holiday and weekend work may be required.

Applying for the post:

To apply, please send an email to jobs@bengaluru.sciencegallery.com

• The subject line of the email must carry the job title to which you are applying.

• Please attach (1) a resume and (2) a brief covering letter stating your suitability for the position, keeping in mind the specifications mentioned above. Emails not adhering to the above specifications will be rejected.

Application Deadline

Applications will be reviewed on a rolling basis.

Response

All applications will be considered with respect to the criteria outlined in the person specification.

Personal enquiries on application status will not be entertained. No feedback will be provided at any

stage of the application. Only short-listed applicants will be contacted via email.

Ruchita Sud