Accounts Manager
Job Summary
The Accounts Manager will be responsible for all areas relating to accounting and finance at SGB. They will work under tight deadlines for a multitude of accounting activities including general ledger preparation, managing invoices, reconciling account balances and bank statements, financial reporting, year-end audit preparation and the support of budget and forecast activities.
The Accounts Manager will coordinate with each department for collecting information and developing and maintaining accounting principles, practices and procedures that ensure accurate and timely financial statements, adherence to statutory regulations, as well as to maintain financial discipline within the organization.
Key Responsibilities:
1. Financial Closure and Reporting
- Finalise monthly and annual books of accounts, including journal entries, accruals, and reconciliations.
- Prepare and update financial statements and ensure all pending action items are addressed.
- Maintain updated Tally records and upload supporting documentation as required.
2. Donor Utilisation and Grant Reporting
- Prepare Utilisation Certificates (UCs) for all donors and ensure timely submission.
- Track fund-wise expenditure for each grant and reconcile budgets against actuals.
- Map programme expenses to donor budget heads and maintain grant trackers.
- Ensure all donor budgets and agreements are documented and accessible.
3. Statutory Filings and Compliance
- File TDS quarterly returns, GSTR-3B, GSTR-1, GSTR-7, and other statutory returns within stipulated deadlines.
- Handle 12A/80G renewals, FCRA filings, and ROC filings.
- Maintain up-to-date compliance documentation and ensure filings are completed on time
4. Receivables and Payables Management
- Oversee accounts receivable, including raising invoices, following up on payments, and updating ageing sheets.
- Manage payables, including issuing purchase orders, processing supplier invoices, making payments, and reconciling supplier accounts.
- Ensure all receipts and payments are accurately accounted for and documented.
5. Payroll and HR Payments
- Process salaries and statutory dues (PF/ESI), and account for payroll transactions.
- Maintain updated salary sheets and statutory payment records.
- Coordinate with HR for payroll documentation and statutory compliance.
6. Banking and Investments
- Obtain and reconcile bank statements for all accounts.
- Prepare bank reconciliation statements (BRS) and update fixed deposit (FD) schedules.
- Manage FD placements, renewals, and interest accounting.
- Upload bank confirmations and interest certificates to the drive.
7. Audit and Internal Controls
- Coordinate with statutory, PAG, and internal auditors.
- Prepare and share audit trackers and ensure all supporting documents are uploaded.
- Assist in preparation of income tax returns and related forms (e.g., Form 10B).
8. Board Reporting
- Prepare dashboards and presentations on programme and financial performance for Board meetings.
- Maintain and update documentation for Board review.
9. Fixed Assets and Inventory
- Prepare and update fixed asset and depreciation schedules.
- Confirm the data and information in the inventory register and fixed asset register maintained by the Administration Manager.
10. Systems and Tools
- Maintain and update accounting software (Tally), Paybooks, GST, and IT portals.
- Ensure all systems are up to date and staff are trained as needed.
11. Documentation and Record Keeping
- Ensure all financial documents, agreements, statutory filings, and trackers are uploaded to the designated drive.
- Maintain organised and accessible records for audit and management review.
Qualifications and Skills
• At least a master’s degree in finance, accounting, or related subjects.
• 8 to 12 years of proven experience in a fast paced working environment
• Previous financial and management accounting experience is required with strong accounts preparation experience
• Evidence of membership of a recognised accounting body will be an advantage
• Understanding and knowledge of accounting principles, practices, standards, laws and regulations
• Strong Tally and Excel modelling skills is essential
• Google Apps for work proficiency desirable
• Familiarity with the workings of government funded bodies will be an advantage
• Experience preparing business cases / strategic plans
• Non-profit accounting experience desirable
• Excellent analytical skills to manage large amounts of data
• Ability to work to strict deadlines and under pressure
• High level of accuracy and attention to detail
• Confident self-starter with ability to work on own initiative
• Team player with ability to communicate effectively
• Team supervision experience
Additional Information
The role may require coordination with external auditors, donors, and government agencies.
Occasional travel may be required for audits or training.
Job Title Accounts Manager
Nature of Employment Full-time, Probation - 6 months
Reporting to Head of Administration and Finance
Location Science Gallery Bengaluru, Bellary Road (next to IVRI)
Work Hours Tuesday to Saturday; we are a small team of an institution in the establishment phase and therefore looking for people who are able to work flexibly. Late-nights, holiday and weekend work may be required.
Applying for the post:
To apply, please send an email to jobs@bengaluru.sciencegallery.com
• The subject line of the email must carry the job title to which you are applying.
• Please attach (1) a resume and (2) a brief covering letter stating your suitability for the position, keeping in mind the specifications mentioned above.
Application Deadline
Applications will be accepted on a rolling basis. Shortlisted candidates will be notified.
Response
All applications will be considered with respect to the criteria outlined in the person specification. Personal enquiries on application status will not be entertained. No feedback will be provided at any stage of the application. Only short-listed applicants will be contacted via email.