Accounts Associate
Job Summary
The Accounts Associate will support the organization’s day-to-day financial operations through meticulous accounting, statutory compliance, and process optimization. The primary goal is to ensure precise financial records, smooth cash flow management, and full regulatory alignment.
Key Responsibilities
Financial Data Management & Bookkeeping
Source Documentation: Collect and verify all source documents including invoices, receipts, vouchers, purchase orders, and credit notes for accuracy and approval.
Transaction Recording: Maintain the integrity of financial records using double-entry bookkeeping principles (debit–credit system).
Software Proficiency: Use Tally accounting software to categorize daily transactions into expenses, revenue, assets, and liabilities.
Accounts Payable (AP) & Receivable (AR)
AP Management: Match invoices with POs, enter approved vouchers into the AP sub-ledger, and facilitate timely payments via bank transfers or cheques.
Reconciliation: Perform regular reconciliations of sub-ledgers with supplier statements and the general ledger.
Cash Flow & Banking
Reconciliation: Conduct daily/monthly bank reconciliations and investigate any discrepancies.
Liquidity Management: Monitor overall cash flow, update on the available balance to the Accounts Manager, and manage petty cash systems.
Statutory Compliance & Taxation
GST: File GSTR-1 and GSTR-3B returns
TDS: Ensure accurate deduction and timely deposit of TDS (by the 7th of the following month) and file quarterly returns.
Payroll, Contractor Management & Advance Settlements
Payroll Processing: Onboard employees, verify attendance/leave data, and compute gross/net pay including statutory deductions (PF, ESI, PT).
Contractors: Manage onboarding, ensure correct tax classification (TDS/GST), and verify contracts for automated payment scheduling.
Advance Settlements: Verification of the reimbursement bills, accounting and settlement
Audit & Reporting
Support: Organize ledgers and documentation for internal/external audits and respond to auditor queries.
Qualifications & Skills
Education: Bachelor’s degree in Accounting, Finance, or a related field (B.Com/M.Com)
Technical Skills: Strong knowledge of GST, TDS, and double-entry bookkeeping. Proficiency in accounting software Tally and MS Excel.
Soft Skills: Exceptional attention to detail, strong organizational skills, and the ability to maintain confidentiality.
Experience: Prior experience 2 years in handling AP/AR, payroll, and statutory filings is highly preferred.
Job Description
Job Title Accounts Associate
Nature of Employment Full-time, Probation - 6 months
Reporting to Accounts Manager
Location Science Gallery Bengaluru, Bellary Road (next to IVRI)
Work Hours Tuesday to Saturday; we are a small team of an institution in the establishment phase and therefore looking for people who are able to work flexibly. Late-nights, holiday and weekend work may be required.
Applying for the post:
To apply, please send an email to jobs@bengaluru.sciencegallery.com
• The subject line of the email must carry the job title to which you are applying.
• Please attach (1) a resume and (2) a brief covering letter stating your suitability for the position, keeping in mind the specifications mentioned above.
Emails not adhering to the above specifications will be rejected.
Application Deadline
We are looking for an for immediate joiner. Applications will be accepted on a rolling basis. Shortlisted candidates will be notified within 2 weeks of application.
Response
All applications will be considered with respect to the criteria outlined in the person specification. Personal enquiries on application status will not be entertained. No feedback will be provided at any stage of the application. Only short-listed applicants will be contacted via email.