Facility Manager
The Facility Manager at Science Gallery Bengaluru is responsible for the comprehensive management and oversight of all Mechanical, Electrical, and Plumbing (MEP) services, including critical systems such as HVAC, electrical power, water treatment, and fire safety. The Facility Manager will coordinate with external agencies, manage budgets, and ensure compliance with safety and regulatory standards. Additionally, the role involves developing and implementing preventive maintenance programs, handling crisis management, and supporting sustainability initiatives.
Key Responsibilities
1/ MEP Services Management:
• Oversee and Hands -on with all MEP (Mechanical, Electrical, and Plumbing) services, including Electrical Power (LT, HT panels, OLTC, ELV, transformers, DG), Chiller Plant, WTP, HVAC, AHU, VFDs, STP, Fire Hydrant Pump Room, Passenger and Service Lifts.
• Manage housekeeping, waste management, pest control, gardening, and security services.
• Coordinate with external agencies like BESCOM, BWSSB, BBMP, and other relevant authorities.
2/ Preventive Maintenance and AMC:
• Ensure all planned preventive maintenance activities and Annual Maintenance Contracts (AMC) are executed according to a 52-week schedule.
• Track AMC, warranty periods, and defect liability periods. ○ Manage downtime and breakdowns, ensuring
• Manage downtime and breakdowns, ensuring prompt resolution.
3/Standard Operating Procedures (SOPs):
• Develop mandatory procedures and SOPs for MEP, HVAC, WTP, Firefighting plant Room, and related checklists/permits in line with the institution's integrated management system.
4/ Facility Operations Management:
• Monitor log books, schedules, and checklists daily.
• Oversee attendance tracking for technical and housekeeping staff. ○ Manage garbage segregation, clearance, pest control, and landscaping.
• Handle crisis management and emergency procedures. ○ Manage procurement, stock, and supply chain activities.
5/ Building Management:
• Finding vendors for executing small/minor Civil engineering Services work alterations/repairs work by negotiating with vendor on their quotation rates and appointing suitable vendor to complete the work on time.
• Oversee the maintenance and upkeep of all facilities, including buildings, equipment, and grounds, in coordination with the landlord.
• Identify and resolve facility-related issues, ensuring root causes are addressed.
• Collaborate with external service providers, contractors, and suppliers to coordinate AMC visits, repairs, maintenance, and renovations.
• Ensure compliance with organizational and governmental safety standards.
• Maintain accurate records of facility operations, maintenance activities, and safety compliance.
6/Budget and Resource Management:
• Monitor expenses, identify cost-saving opportunities, and recommend facility improvements.
• Manage budgets and track expenses related to facility operations and soft services.
• Prepare work orders (WOs), purchase orders (POs), and process invoices for timely submission.
• Preparation of facility RFP’s – (engineering assets, IT infrastructure)
• Preparation of SOP for DG, electrical infrastructure, WTP, STP, HVAC-chiller plants out door cooling tower, IT infrastructure, preparation of incident reports, follow up with product warranties and guarantees. Preparation of quotation comparison charts for vendor shortlisting.
7/ Regulatory and Statutory Compliance:
• Ensure compliance with all regulatory and statutory requirements, including BBMP, KSPCB, CPCB, CEIG and other relevant bodies.
• Submit monthly returns and maintain proper documentation for auditing purposes
8/ Project Management:
• Oversee the complete operation of security, M&E services (Power, WTP, HVAC, Lifts, STP), housekeeping, waste management, pest control, gardening, and event management. ○ Prepare snag lists, manage defect liability periods (DLP), and follow up on bank guarantees,
• Take ownership of building handover from contractors, including documentation.
• Energy and Sustainability Management:
• Manage energy consumption and implement energy-saving measures.
• Implement best sustainability practices and ensure environmental compliance.
Emergency Preparedness:
• Develop and implement emergency response plans.
• Coordinate move-in/move-out processes and manage gate passes.
9/ Event Coordination:
• Coordinate with internal teams for events, meetings, and other activities within the facility.
Person Specifications
● Bachelor's degree in Engineering (Electrical) or Diploma in Electrical engineering
● Minimum 10 years of experience in facility management, preferably in Institutions, university or museums
● Strong knowledge of Electrical, HVAC , mechanical, Civil, plumbing and IT systems.
● Experience with energy management and sustainability practices.
● Excellent leadership, communication, and problem-solving skills.
● Ability to work under pressure and manage multiple tasks simultaneously.
● Certification in facility management (e.g., CFM, FMP) is desirable.
●Knowledge of Electrical Supervisors license issued by competent authority
●Knowledge of MS excel, word, google drives.
Nature of Employment Full-time, Probation - 6 months
Reporting to Head of Estate and Facilities
Location Science Gallery Bengaluru, Bellary Road (next to IVRI)
Work Hours Tuesday to Saturday; we are a small team of an institution in the establishment phase and therefore looking for people who are able to work flexibly. Late-nights, holiday and weekend work may be required
Applying for the post: To apply, please send an email to jobs@bengaluru.sciencegallery.com
• The subject line of the email must carry the job title to which you are applying.
• Please attach (1) a resume and (2) a brief covering letter stating your suitability for the position, keeping in mind the specifications mentioned above.
• Writing Samples or/and Portfolio (as a link or pdf) Emails not adhering to the above specifications will be rejected.
Application Deadline:
Early applications are encouraged as applications will be assessed on a rolling basis.
Response:
Candidates should note that the interview process will also include a presentation to be delivered to the interview committee. Details of this will be communicated to the shortlisted candidates.