Administration Manager
The Administration Manager will oversee and ensure the smooth functioning of all administrative operations within the SGB unit. This leadership role involves supervision of office systems and records, establishment of efficient procurement and robust vendor management practices, strategic vendor coordination with the Government of Karnataka and the effective management of daily office activities. The ideal candidate is a proactive and detail-oriented professional with strong organizational and multitasking abilities, capable of managing a dynamic work environment and leading an administrative team.
Key Responsibilities
1. Oversight of Office Records Management:
• Supervise the maintenance of all physical and digital office records in accordance with organizational standards.
• Implement and monitor efficient filing systems to ensure secure and organized document storage and easy retrieval.
2. Office Administration and Front Desk Coordination:
• Oversee daily front-office operations, ensuring prompt handling of inquiries and smooth internal communication.
• Coordinate with service providers such as couriers, printers, and maintenance vendors for uninterrupted office support. • Work closely with internal departments to maintain a functional and well-organized workplace environment.
3. Procurement and Vendor Oversight:
• Lead procurement planning for office needs, including supplies, equipment, and services, ensuring budget adherence and quality.
• Manage vendor performance, contract terms, and ensure timely delivery and service execution. • Liaise with the finance team to ensure accurate and timely processing of vendor payments.
4. Travel and Logistics Management:
• Supervise arrangements for official travel, including transportation, accommodation, and itinerary planning.
• Ensure travel plans are cost-effective and compliant with organizational policies, including handling last-minute changes.
5. Inventory Control and Asset Management:
• Oversee the maintenance of inventory registers for all office supplies and assets.
• Monitor stock levels, authorize replenishment, and ensure appropriate tracking and reporting of consumables and equipment in coordination with Office Assistant.
6. Petty Cash and Financial Controls:
• Manage petty cash operations, ensuring transparent handling of small-scale expenditures.
• Enforce proper documentation, approval protocols, and regular reconciliation in alignment with financial policies.
7. Government Liaison (GoK):
• Serve as the primary point of contact with the Government of Karnataka (GoK) for all administrative affairs. • Ensure consistent and professional communication with government officials to support approvals, compliance, and collaboration.
Qualifications and Skills:
• Bachelor’s degree in Business Administration or a related field.
• 6-8 years of experience in an administrative or office management role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Experience with government liaison work (preferable).
• High level of integrity and attention to detail.
• Ability to work under highly dynamic work environments and take up/complete assignments at short notice
Work Environment: Office-based role with occasional travel for meetings, events, or government coordination.
Nature of Employmen:t Full-time, Probation - 6 months
Reporting to: Head of Administration & Operations
To apply, please send an email to jobs@bengaluru.sciencegallery.com with the job title you are applying for in the subject line along with your resume and a brief covering letter stating your suitability for the position, keeping in mind the specifications mentioned in the job description.